How To Create a Great Form in a Database
Creating a reliable and great form for use inside a database that you and your team can access is not hard. What is hard is when you have to fill in the information needed or required on the various fields on the form. If you are dealing with a particularly large database, this is the part that gets tedious and requires long hours but - creating a form? This is not time-consuming. Besides, technology has made it easy for you to do create this document.

Here’s how:

Design or create your form according to use. Answer this question, what will the form serve? Possible answers: Collection, Employee Info, Sales, or all of the above. Further, the form should be designed or created enabling other users to access information.

Make it as user-friendly as you can. As mentioned, technology has made it easier to create different forms to suit a purpose while making it user-friendly as well. It’s all a matter of picking up the type of form that will fit your needs.

Choose the medium. Media like OpenOffice.org.Base, MS Word, Excel, or Access to help you create a form that works best for your database. These media even have wizards to help you through the entire process if you are truly that green about creating a form.

Fire up your database. Follow the step-by-step instructions from the wizard to create the new database that will hold your form. Install the database once you have accomplished all of the steps involved. Your form is now ready for creation.

Create your form:

Create the tables comprising the form. You begin by selecting a category for the table. Categories are either Personal or Business.
Add fields as you go along to expand on the chosen category. Expanded fields can be named as you see fit. For example: Last Name, First Name, Middle Initial, Employee Number, Designation, Department, Email Address, Mailing Address, Zip Code, and so on and so forth.
Proceed to the sub-forms. This is an optional choice. Sub-forms are needed in cases where you need to add comments or clarifications to the information on specific fields. You can skip this if you’re starting from scratch. The sub-forms can be added later when needed.
Decide on the layout of the forms. You can choose from a columnar form with labels located on the left of the page, columnar form with labels on top of the page, or in squares/blocks with the label directly above each one.
Set the control for how much data you want to populate each field. Choose from “showing all data,” or “enter new data” and then setting the control in such a way that the information or data typed won’t be deleted or added to without authorization.
Choose your colors. Yes you can stylize your form according to your favorite colors. Go crazy even with colors borders and highlights if you wish.
Name your form. Then Save and click Finish. That’s it! That’s all! Finito!


That wasn’t so hard, was it? Now is when the hard part begins. With your newly-created form you can now start on data entry. Have a flask of strong coffee on your desk. If this is a rush assignment, you will need caffeine to keep you alert and awake!